How To Set Out Of Office In Webex?

Out of office is a feature that allows you to automatically reply to emails and messages when you’re away from your desk. This can be a great way to let people know that you’re not available and to direct them to someone who can help them.

In this article, we’ll show you how to set up out of office in Webex. We’ll cover the following topics:

  • What is out of office in Webex?
  • How to set up out of office in Webex
  • How to customize your out of office message
  • How to turn off out of office

By the end of this article, you’ll know how to use out of office in Webex to keep your communications flowing smoothly when you’re away from your desk.

How To Set Out Of Office In Webex?

| Column | Data |
|—|—|
| Step | Description |
| 1 | Open the Webex app or website. |
| 2 | Click your profile picture in the top right corner. |
| 3 | Select Settings. |
| 4 | Click Personal. |
| 5 | Click Out of office. |
| 6 | Enter your out of office message. |
| 7 | Select the date and time range that your out of office message will be active. |
| 8 | Click Save. |

Step 1: Enable Out Of Office

To enable Out Of Office in Webex, follow these steps:

1. Open the Webex app or website.
2. Click on your profile picture in the top right corner of the screen.
3. Select Settings.
4. Click on Personal.
5. Under Out Of Office, click on the Enable toggle.
6. Enter the start and end dates of your Out Of Office period.
7. (Optional) Enter a message that you want to display to people who try to reach you while you’re out of office.
8. Click on Save.

What happens when you enable Out Of Office

When you enable Out Of Office in Webex, the following things will happen:

  • Your status will be changed to “Out Of Office”.
  • Your profile picture will be replaced with a message that says “Out Of Office”.
  • People who try to reach you will see a message that says “The person you are trying to reach is out of office. Please leave a message and they will get back to you as soon as possible.”

Step 2: Set Your Out Of Office Message

When you set your Out Of Office message, you can include the following information:

  • Your name
  • Your contact information
  • The dates of your Out Of Office period
  • A brief explanation of why you’re out of office
  • A message that you want people to leave if they need to reach you

**How to set your Out Of Office message**

To set your Out Of Office message, follow these steps:

1. Open the Webex app or website.
2. Click on your profile picture in the top right corner of the screen.
3. Select **Settings**.
4. Click on **Personal**.
5. Under **Out Of Office**, click on the **Edit** button next to your Out Of Office message.
6. Enter your Out Of Office message.
7. Click on **Save**.

**What to include in your Out Of Office message**

When you’re writing your Out Of Office message, it’s important to be clear and concise. Here are some tips for writing an effective Out Of Office message:

  • Keep it short and sweet.
  • Include your name, contact information, and the dates of your Out Of Office period.
  • Provide a brief explanation of why you’re out of office.
  • Let people know what to do if they need to reach you.

Here is an example of an effective Out Of Office message:

> **Name:** John Smith
>
> **Email:** [email protected]
>
> **Phone:** (123) 456-7890
>
> **Out Of Office:**
>
> I will be out of office from January 10 to January 17. I will return to my emails on January 18.
>
> If you need to reach me urgently, please contact my colleague Jane Doe at [email protected] or (123) 456-7891.

Setting Out Of Office in Webex is a simple process that can help you to stay connected with your colleagues and clients even when you’re not at work. By following the steps in this guide, you can easily enable Out Of Office and set a message that will let people know when you’re expected to return.

**Step 3: Customize Your Out Of Office Message**

Once you have enabled Out of Office, you can customize the message that is sent to people who try to contact you.

To customize your Out of Office message, follow these steps:

1. In the Webex app, click **Me** > **Settings** > **Out of Office**.
2. In the **Out of Office** window, click **Edit**.
3. In the **Subject** field, type a subject for your Out of Office message.
4. In the **Body** field, type your Out of Office message.
5. (Optional) To include a link to your contact information, click **Add Link** and enter the URL of your contact page.
6. (Optional) To include a link to your voicemail, click **Add Link** and enter the phone number of your voicemail.
7. Click **Save**.

Your customized Out of Office message will now be sent to people who try to contact you while you are out of the office.

**What options are available for customizing your Out Of Office message?**

When you customize your Out of Office message, you can choose from the following options:

* **Subject:** You can type a subject for your Out of Office message. This subject will appear in the subject line of the email that is sent to people who try to contact you.
* **Body:** You can type your Out of Office message. This message will be sent to people who try to contact you.
* **Link to contact information:** You can include a link to your contact information in your Out of Office message. This link will allow people to contact you if they need to reach you while you are out of the office.
* **Link to voicemail:** You can include a link to your voicemail in your Out of Office message. This link will allow people to leave you a voicemail if they need to reach you while you are out of the office.

**Step 4: Turn Off Out Of Office**

To turn off Out of Office, follow these steps:

1. In the Webex app, click **Me** > **Settings** > Out of Office.
2. In the Out of Office window, click Turn Off.

Your Out of Office will now be turned off and you will be able to receive messages from people who try to contact you.

What happens when you turn off Out Of Office?

When you turn off Out of Office, the following things will happen:

  • You will be able to receive messages from people who try to contact you.
  • Your Out of Office message will no longer be sent to people who try to contact you.
  • If you had a link to your contact information or voicemail in your Out of Office message, those links will no longer be available.

In this article, we showed you how to set up and customize Out of Office in Webex. We also showed you how to turn off Out of Office.

We hope this article was helpful. If you have any other questions about Out of Office, please contact Webex support.

How do I set an Out of Office message in Webex?

1. Open the Webex app or web portal.
2. Click on your profile picture in the top right corner.
3. Select Settings.
4. Click on Out of Office.
5. Enter the start and end dates of your Out of Office period.
6. Type your Out of Office message.
7. Click Save.

What happens when I set an Out of Office message in Webex?

When you set an Out of Office message in Webex, the following things will happen:

  • Your status will be changed to “Out of Office”.
  • A message will be automatically sent to anyone who sends you a message or invites you to a meeting.
  • You will not receive notifications for new messages or meetings.

Can I set a different Out of Office message for each day of the week?

Yes, you can set a different Out of Office message for each day of the week. To do this, click on the Days tab and select the days for which you want to set a different message.

Can I set an Out of Office message for more than one week?

Yes, you can set an Out of Office message for up to 365 days.

Can I cancel my Out of Office message?

Yes, you can cancel your Out of Office message at any time. To do this, click on the Out of Office tab and click Cancel.

What if I need to change my Out of Office message?

To change your Out of Office message, click on the Out of Office tab and make the necessary changes.

What if I receive a message while I’m on Out of Office?

If you receive a message while you’re on Out of Office, the sender will receive a notification that you’re out of office and your Out of Office message will be automatically sent to them.

Can I still receive calls and video calls while I’m on Out of Office?

Yes, you can still receive calls and video calls while you’re on Out of Office. However, you will not receive notifications for these calls. You can check your call history to see if you missed any calls.

Can I still schedule meetings while I’m on Out of Office?

Yes, you can still schedule meetings while you’re on Out of Office. However, you will not receive notifications for these meetings. You can check your meeting calendar to see if you have any upcoming meetings.

setting an out-of-office message in Webex is a simple and effective way to let your colleagues know when you’re not available. By following the steps in this article, you can create a message that will be automatically sent to anyone who tries to contact you while you’re away. This can help to ensure that your work doesn’t pile up while you’re out, and that your colleagues can get in touch with you if they need to.

Here are some key takeaways from this article:

  • To set an out-of-office message in Webex, go to your profile and click the “Out of Office” tab.
  • You can choose to have your message sent to everyone or just specific people.
  • You can also choose how long your message will be active.
  • Your out-of-office message can include text, links, and images.
  • You can also set a custom status message that will be displayed to people who try to contact you.

By following these steps, you can easily set up an out-of-office message in Webex and ensure that your colleagues are always aware of your availability.

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Against Austerity
Against Austerity
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